eIDAS Compliant Digital Signatures

Achieve faster compliance & seamless document compliance with eIDAS – compliant electronic signatures in the European Union (EU).

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What is eIDAS Regulation?

eIDAS (Electronic Identification, Authentication and Trust Services) is an EU regulation, or a set of standards that went into effect on September 17th, 2014 and became mandatory and wholly adopted regulation in all EU member states since July 2016. This regulation aims to ensure the legal effectiveness of all electronic transactions and its admissibility as evidence in legal proceedings. This helped many businesses to go digital with the same legal standing as transactions that are carried out on paper. eIDAS defines three categories of eSignatures, including Electronic Signatures (ES), Advanced Electronic Signatures (AES) and Qualified Electronic Signatures (QES).

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Simple or Basic electronic signature (SES)

This is an electronic form of a signature that includes a scanned signature image or a click of an “I accept” button. Using this type of signature, a signer can demonstrate the intent to sign and provide evidence of their acceptance or approval to a document along with a trusted timestamp.

Advanced electronic or digital signature (AES)

This type of electronic signature is mostly referred to as digital signatures and provides the highest level of trust and assurance while accepting or approving a document. The final signed documents are tamper-evident as the signer has sole control of the signed data and it’s easy to detect any subsequent changes in the data.

Qualified advanced electronic or digital signature (QES)

The level of trust and assurance that QES holds is one step ahead of the AES type of signatures. QES has a special legal status in the EU member state, and these signatures are considered equivalently legal to a hand-written signature. This type of signatures requires signers to use certificate-based digital ID issued by a qualified EU Trust Service Provider (TSP). MSB Docs has partnered with Trans Sped, a trusted issuer of qualified certificates, to fulfill this requirement.

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Key Benefits with MSB

Unified-Complianc

Unified Compliance

MSB Docs follows strict standards, gains legal enforceability and offers thorough compliance when it comes to providing advanced and qualified signatures to its users

Custom-Workflows

Custom Workflows

MSB Docs offers leverage to its every user to deploy any combination of basic, advanced, or qualified electronic signatures in the same workflow.

Cross-platform-Compatibility

Cross-platform Compatibility

MSB Docs runs identically on different platforms. This gives the advantage of anywhere, anytime and any device accessibility to its users.

Video-in-person-Verification

 Video in-person Verification

To cut short, the customer onboarding processes and verification times, MSB Docs offers video in-person verification (VIPV) to its users.

Tamper-proof

Tamper-proof

From in-depth audit trails and tamper-proof seals to unique document and user IDs, MSB Docs got everything in place to ensure tamper-proof document transactions.

Team Room

Team Room

MSB Docs offers a top-notch collaboration to large teams spread across the world by featuring Team Room within its platform.

The Impact

The-Impact

the-impact-mobil

What to Look for in an eSignature Solution?

Before you identify the type of signature needed and/or the right e-sign partner, ask these questions

  • Intent to Sign
    Similar to ink signatures, a signer must be able to show clear intent to sign a document electronically by using a mouse to draw a signature, type the name or click on the “Accept” button
  • Means to Authenticate
    The solution must offer multi-factor authentication to the signer other than just simple email verification. This establishes a higher confidence level that recipients are properly verified.
  • Integrity
    Maintaining a high level of data integrity is the need of an hour! So, the solution must be able to protect data against improper maintenance, modification, or alteration.
  • Record of Sign
    The record of every sign must be maintained in order to be referred for legal proceedings. The audit trails and time stamps on each document is a major requirement here.

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Frequently Asked Questions

Who needs QES?

Qualified signatures are used in the Life Science (Pharmaceutical, CRO) industries that are in the European Union Countries. These signatures are required for some documentation under eIDAS, especially with regard to the EMA (European Medicines Agency). MSB provides Qualified Signatures via our partner Trans Sped.

Are e-signatures legal & valid in EU?

Yes. According to Article 25 of the eIDAS regulation, e-signatures, as well as the verification services, are admissible as evidence in legal proceedings of EU courts. Read more about the legality of electronic signatures.

What are TSAs?

Trusted service agents help various industries to leverage the benefits of all types of electronic signatures with the help of Trusted Service Providers (TSPs). MSB Docs is TSA that provides services via Trans Sped (EU Trusted Service Provider).

Is MSB Docs an EUTL approved partner?

Yes. MSB Docs is an EUTL (European Union Trusted Lists (EUTL), a public list of over 200 active and legacy TSP’s) – approved partner via Trans Sped and offers a qualified time stamp service that is EUTL certified. This means each document that is signed via MSB using digital signatures has a qualified time stamp attached to it. This ensures long term validity of the document, i.e. up to 30 years.

What are TSPs?

A person or entity who has legal rights to provide and preserve the digital certificates to create and validate eSignatures is known as Trust Service Provider. This certificate helps in authenticating the signatories. MSB docs has partnered with Trans Sped, a trusted service provider(TSP) of qualified certificates.