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eSignature
 • November 18th, 2025

Healthcare Data Leak – A Repeated Warning for Healthcare Providers

In the latest healthcare data leak, the German firm, Greenbone Networks has reported that over a million medical records and 121 Million medical images have been leaked. All this healthcare data, including X-rays and scans of the Indian patients, is leaked in such a way that it is freely accessible by anyone online. The German cybersecurity company Greenbone Networks has stated that these patient’s data also includes the personal details of the patients like the name, date of birth, social identity proof, medical institute they are being treated in, their medical history, and other details too.

This devastating leak of data is due to the bad password practices being carried out by the hospitals and medical service providers. Though the healthcare industry is going digital and opted to produce millions of digital health records, they carelessly overlooked the cybersecurity.

Upon review, Inc42 has found a link where all this leaked data has uploaded, and there is an option for everyone to download medical images of patients.

According to the company, Greenbone Networks, this data breach happened because of the unsecured systems being used by healthcare providers that made servers carrying these records extremely vulnerable. It is also being noted that the security protocols that need to be followed in order to secure these servers had not been followed. All the images are made available online without any password protection. This should not be the case for dealing with medical records. But still, the research found 97 such vulnerable systems in India. Clearly, this vulnerability in India’s medical systems is not because of any software flaw or loophole, but rather it is a result of inadequate security practices and a configuration issue.

On December 11, 2019, India’s Minister for Electronics and Information Technology introduced an updated draft of Personal Data Protection Bill (the “Bill”) in the Lok Sabha and according to it, such healthcare institutions should be held liable for this data breach.

Does MSB Docs Have a Solution for Healthcare Providers?

Yes, of course! This is the primary reason MSB Docs is trusted by those top healthcare providers who are ruling the globe.

MSB Docs is a leading provider of smart document solutions with highly secured cloud storage option, especially to those businesses that are aware of the need to protect the data. As MSB Docs truly understands that an organization’s reputation and brand protection can also be better protected if frauds are easily detected.

MSB Docs not only takes care at the security level of the data but also keeps a check on how users are authenticated. In addition to this, MSB Docs keeps track of the legal completion of the documents that are signed.

Being compliant with regulatory and highest security standards such as ISO 27001, EU-US Privacy Shield, and SSAE 16, all its clients are assured their data is safe and secured. MSB furthermore provides additional security standard that is a need of the day as well for medical documentation. This security standard is popularly known as HIPAA (Health Insurance Portability and Accountability Act), which has been made available to provide leading security features to the customers.

Complying with these standards made MSB Docs one of the most secure e-signing solutions available in the market. Detailed and defensible audit trails offered to every client ensure their accountability at every step. The tamper-proof seal adds up another layer of protection to the documents.

All in all, the security of customer data is the highest priority for MSB Docs. So, get connected with MSB Docs and help your enterprises remain secure and compliant at each step.

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eSignature
 • November 18th, 2025

Digital Onboarding with MSB Docs – A Faster, Easier & More Transparent Process

The beginning of a new employee’s journey in an organization always begins with the onboarding process. Smoother, the onboarding is carried out smoother is the transition of an employee from his previous work culture to a new one. Additionally, in certain cases, the future success of new employees is decided then and there during the onboarding process. But there are times when HR and IT resources get so occupied with a lot of onboarding paperwork that they forget to evaluate the employee during the process. In that scenario, onboarding ends up including a pile of paperwork and ample of time lost. But is that all about onboarding? No, not at all! Onboarding is all about evaluating and helping new employees settle in and get to work—seamlessly.

For that, you need to super-power your onboarding process

After you have landed that perfect candidate, plan out the onboarding process and make it well thought out and coordinated. Provide the newly onboarded employee with both standard onboarding as well as individualized onboarding elements. A perfect way to do so is by digitizing the onboarding process – across departments – and dynamically triggering each required step downstream. This will help in many ways, efficiently if you choose a smart document solution like MSB Docs. Let’s have a look at the processes that would ease out after digitizing the onboarding processes with MSB Docs:

Eliminate Paper Documentation:

Paper documentation takes up a lot of time that could be otherwise utilized productively. An organization that empowers the newly hired employee to be productive from day one can never lag. If your organization does not practice the same, then it’s time to do so. Go digital with MSB Docs and eliminate paperwork bottleneck.

Verify the Documents

Verifying the documents submitted by the employee is the major and the necessary process that can’t be skipped by the HR team. If done manually, dedicated time and efforts are required to accomplish this process without any delay and mistake. MSB Docs frees up the HR department from this headache by featuring document verification automatically.

Capture Appropriate Permissions on Time:

Mid-way approvals and final go-ahead is always required from the management team while carrying out the onboarding process. If you are stuck into the print, sign, and scan routine to capture those permissions on time, then it’s time to mold the procedure without disturbing the company’s culture. This can be done by digitizing the documents, create the workflows, and get the permissions online with MSB Docs.

Assign computer equipment’s, phones, and software licenses

Since you are planning to make the first day of an employee to be productive, it is essential that from their systems up and running to their security cards and email accounts setup need to be ready. Assigning such onboarding elements does require approvals and record keeping. In addition to this,

Building trust and alignment

Any organization that adopts digital onboarding leaves a great impression on the newly hired employees. The way the documentation is carried out with a smart document solution keeps the employees well informed of what all documents are being submitted and what all documents they have received from the organization. This builds trust and alignment in employer-employee relations.

Believe it or not, but today’s workforce moves faster, demands more, and waits for no one. Note that eager-to-perform employees are worth keeping, so if you want to retain them for the long run, you’ve got to provide them easy onboarding as they need to be productive right from the start.

The list of processes and the benefits in carrying each one using MSB Docs do not end up here. Once you step into the digital environment offered by us, you will get to unlock them more. So, start off on the right foot!

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eSignature
 • November 18th, 2025

Time to Get Out of PSS (Print, Sign, Scan) Routine

The term “paperless” has been coined a few decades ago and being thrown around in business news quite often now. If you are into a business that handles a lot of physical documentation, then such news of going paperless might excite you or make you more skeptical.

If the idea of going paperless seems feasible for your business and you finally decide to step into the paperless world, then there are chances that your best-laid plans come to screeching halt when a need to get documents signed is raised. Now the only way out you would see is printing, signing, and scanning the paper to fulfill the need and file it away in a cabinet forever. But that’s not true! You have a better counterpart to this paper-based process. It’s by completely getting out of print, sign, and scan routine by switching to smart document solutions.

This way, you can have a paperless office that leads to significant cost savings in terms of material, printing, and shipping expenses. Going paperless using e-signatures saves you even more. When in addition to creating forms, documents, and contracts online, you get the privilege to sign them electronically, your processes get completed without any paperwork. In addition to this, cloud storage gives you a crowning accomplishment for going paperless.

So, if you have the best alternative at your disposal to eliminate print, sign, scan routine, then why deal with the hassles that come along with it? Go with smart document solutions like MSB Docs that allow you to embrace the “paperless” mantra along with enjoying all the other benefits that come with it.

In case you’re still skeptical about it, then have a look at the benefits, of going paperless with MSB Docs. This will help you ease into the idea of shifting into a paperless office environment.

Experience More Efficiency at Work

Processing physical documents daily requires a lot of print, sign, and scan routine. Not only this, the amount of paper needed, the effort to get the signatures and scanning back for storage, consumes a lot of time and cost. This makes the process inefficient. When you chose MSB, all you need to do is prepare a document, sign it using an electronic signature, email the document to your recipient, and store it in the cloud repository. This way, you will experience more efficiency at work, thus help you focus on business growth.

Save Money from Paper Supply Costs

If you choose online document processing, you’ll be saving at least 10,000 sheets of paper annually That means, upon collaborating with MSB Docs, you can save a great deal on paper supplies. In addition to this, you will cut down printing charges and storage costs as well. So, replace your bulky drawers and get the required documents right in front of your screen.

Make Your Business Grow Faster Than Ever

When your most time-consuming processes are converted to just a few clicks, all your B2B transactions happen faster and payment processing becomes much easier. This allows more business projects and deals to be closed in a short amount of time. Hence, you won’t need to break your back to make your business grow faster than ever.

Earn More Happy Customers

Customers love to work with businesses running on the fast-moving business model. If you increase your customer’s waiting time, you are ultimately helping your competitors to take over your business. If you opt smart document solution for your business, no such scenario can happen, and nobody could come between your way to success. Get your invoices, contracts and other documents you need to cater to your customers be prepared in minutes.

But Are You Open to Smart Document Solution?

Want to go with it but still have some doubts? Get in touch with us now! If you are interested already, then allow our sales representative to walk you through a demo and understand how MSB can help your team.

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eSignature
 • November 18th, 2025

MSB’s TeamRoom has a Room for All

Collaboration is the foundation of any business.

No matter if you are running a business at a large or small scale, collaboration is one of the essential things that can easily make or break your business. Even an e-commerce giant like Amazon or a small mom and pop store requires collaborative decisions. Because until and unless each member of the business does not work towards a common goal, it is hard to achieve success. About 75% of employers rate teamwork and collaboration as “very important” for their business.

Now the question is, if all the technology is there, what makes collaboration so challenging?

There are many business processes where collaboration is much needed. Reviewing and approval process is one of the most crucial amongst them. If teams work collaboratively, then these processes turn out to be more productive, precise, and profitable.

So, what needs to be done?

According to a 2018 survey by Nintex—titled Definitive Guide to America’s Most Broken Processes, —39% of knowledge workers find it difficult to co-author documents. In particular:

  • 49% have trouble locating documents
  • 43% find it difficult to share documents
  • 33% struggle with document versioning

So, at first, you need to get out of this struggle!

How can that be achieved?

Today, industry leaders are banding together to move towards smart document solutions like MSB Docs. In addition to digital/electronic signing and document management, MSB Docs offers TeamRoom – a smart space for teams to organize their knowledge and create documentation that inspires collaboration. This space has convenient access and a suite of collaborative features.

Or we can say the Team Room has a room for all!

Team Room facilitates a group of users to plan, track, and collaborate in a central and consolidated view. This allows multiple users to come together in real-time or work offline to draft, view, share, and sign documents, helping businesses to deliver faster and making it easier for everyone.

Amazing Features that Team Room Holds for You!

Add and Remove Users

Team Room offers you an ease of adding or removing any number of users. Nobody other than the admin can perform this action. In the same way that your house has locks to secure it and the key is only with you as an owner, our Team Room is also locked with unbeatable security.

Define Roles in Team Room

Each member of a Team Room has an assigned role by the admin according to which they can perform and have the access and the visibility into other Users’ documents. The four types of roles in the Team Room are Administrator, Editor, Submitter & Signer.

Update User’s Role

Being an admin, you can anytime anywhere update the roles of the users. This can be done based on demand and need.

Add Documents

It’s easy to add any number of documents to the Team Room with the feature to perform the most advanced and secure type of electronic signatures and is typically reserved for more sensitive agreements, where signer’s identification is critical.

Keep Document Linked

You, being a Team Room owner, can control and track the team room’s document(s) when used for creating ePaks within the team room. If checked, this feature would keep track of a document(s) when sent for signatures and automatically uploads the new version in the team room when the document (ePak) gets completed.

Mark Document Complete

If the above option (Keep Document Linked) is checked, then as a team room owner, you can also choose to mark the document complete in the team room when the ePak created with the specific document gets completed. The status of the document is then set to completed too.

Restrict Update after Sign

You can also restrict a user from uploading a new version of a document or delete it after it has been signed once. This covers both- a self-signed document in the Team Room or sign via ePak Creation.

Organize your Team Room using Labels

Labels are tags that you can apply to your Team Room documents to organize and categorize them the way you want them to be grouped. This makes it easier to skim through your entire list of documents.

So, when such benefits are waiting for you, then what’s stopping you? Unlock the features of MSB Docs to the fullest. Stop delivering documents to various departments for approval and wait for their actions. Forget about bulky or cluttered file cabinets that held the same amount of information as a tiny folder on the cloud. Let’s digitize it all!

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eSignature
 • November 18th, 2025

Document Automation – Future of Business Process Operations

There are millions of businesses that operate across the globe, dealing with different types of products and services, catering to different sections of society. A flurry of processes come together to ensure that each business runs smoothly and effectively, while also being profitable. Documentation is an essential element of each of these business processes, as volumes of valuable information get generated throughout the lifecycle of each process, which needs to be duly stored and recorded.

Manually doing all of this turns out to be quite a cumbersome and time-consuming task. Moreover, the

cost of documenting these business processes can, at times, prove to be a grave financial burden, as in many cases, the services of external auditors, advisors and business analysts also have to be lined up for crucial document preparation.

So the question here is – How would your business prepare itself to deal with this tiresome documentation? And can it have a profound impact on the efficiency, costs and overall success of your business?

Based on a study, an average business in America uses 10,000 sheets of paper each year, and this paper costs American businesses a whopping $120 billion annually. These unnecessary excessive costs can be quite strenuous for any organization, and can easily be controlled through intelligent automation.Find out how much paper is costing your business? Here..

So, has your organization given a thought to optimize your business processes documentation? Are your employees still immersed in endless paperwork, or have you already shaken hands with the right technology partner? Well, if you haven’t yet taken the billion-dollar transformation step, its high time you shed away those manual processes and experience enhanced productivity & process improvements by adapting to a digital documentation platform. It can provide the necessary rejig as it eliminates the need for those tedious paper-based procedures by integrating capturing and auto-cataloging critical information securely – which means no time delay, no errors and no cost drain.

The World of Banking

A perfect example would of the banking industry, which deals with mountains of data, both internal and external, daily. All this data is extremely crucial and demands a high level of accuracy, standardization and security s. If performed manually, tasks like data entry, document tracking, review, audit, etc. can consume enormous time and resources of the bank. They can also lead to errors, delays, or a compromise in quality. In a highly regulated industry like banking, these flaws could invite some severe trouble for banks. Therefore, many of these financial institutions have already opted for automation to streamline their processes and increase their speed and efficiency.

Banking document automation brings down all the operational risks associated with inaccurate and poor quality data and infuses speed and energy into the system. Yet, there are a large number of banks who are still managing documents manually and haven’t taken the plunge. A recent study has highlighted that only 18% of the banks have adopted automation and have become partially digitized. About 82% of the banking institutions are still using manual processes that are undeniably slow and highly prone to human error. Surely, a long way to go for banks!

Hospitals

Healthcare is another industry that is driven by a number of processes and where automation has become a key must-have. From patient admission to processes like getting approvals, patient discharge, billing, insurance and post-treatment care, multiple documents need to be created, shared and coordinated between different departments. With technology taking over, seamless coordination between various departments is ensured automatically, which brings in speed and efficiency in the system. Approvals can be collected in real-time while patient records and post-treatment documents can be saved securely for future use. All this leads to improved patient care and significant cost reductions for the hospitals.

Do it now!

We are in the midst of a smart era, where all businesses need a technology makeover in order to stay ahead of curve. It’s time for you to revisit your business processes and switch to smart document practices. That is the future of business operations!

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eSignature
 • November 18th, 2025

MSBs-3s-motto-save-paper-save-time-and-save-resources

Savings in all forms is extremely desirable by all businesses operating across the globe today. These could be money savings, time savings or savings of resources. To achieve this, companies have been experimenting with various new technologies which enable them to streamline their operations to a great extent and therefore allow them exist profitably in this growing competitive environment. The use of document management systems, which efficiently store and record all important company data and information in a unified repository connected to the cloud, has brought about a major shift in the way organizations across the globe used to operate. By automating all the company’s paper-based workflows, it eliminates the need for cumbersome, manual paper-driven documentation. The data gets securely stored in the system, and the staff gains anytime access to the same. This in turn, empowers organizations to save a lot of costs, time and also leads to a sharp trigger in employee productivity.

MSB Docs, a leading, smart document solutions provider, follows three simple mottos which promote great organizational savings by electronic way of documentation. The company’s ambitious mottos are – ‘Save paper, save time, and save resources’.

Save Paper

Paperwork constitutes the biggest overhead expenditure in any organization. Apart from the cost of paper itself, the costs associated with printing, filing, storage, etc are even more taxing. Studies have highlighted that associated paper costs such as these, amount to roughly 30 times the actual paper purchasing cost.

Also, as per another report, an average office worker in the US uses 10,000 sheets of paper each year, with this consumption projected to grow annually by 22%, doubling itself in almost 3.3 years. 

Added to this, 45% of the paper printed in offices actually ends up as trash. Looking at this data, it is important for businesses to take a step forward and work towards going paper-free.

We also have to be considerate about the environmental impact of the use of paper. A large number of trees are actually cut down from their roots to produce paper. According to the Resource Conservation Alliance, 40% of the world’s trees harvested are solely used for this purpose. Also, the various harmful gases which are emitted during the paper manufacturing process damages the environment even more.

These observations drive our levels of awareness are prompt us to take the necessary corrective steps. Curbing paper usage is essential, and with the help of digital documentation, this can totally be achieved. With paper files getting converted into electronic files, the use of physical paper automatically gets controlled, as a result of which the recurring costs of paper are saved and the well-being of the environment is ensured.

Save Time

Today’s customer and the business environment in general demands a lot of speed – speedy processes, speedy delivery of goods and services, speedier results and speedier satisfaction. Untimely delivery of any of these could result in loss of business for the company, considering the prevailing high levels of competition in the market. The manual way of documentation is quite time-consuming, as documents need to be prepared, checked, printed, filed, and then stored. Not to forget, the time drain in locating the right documents from amongst the bundles.

As per a report, manual document retrieval can take up to 20%-40% of employees’ time.The same report also highlights that managers spend on average 4 weeks per year searching for misplaced and lost information.

This valuable time, which is actually spent on managing documents manually, is considered a loss, as it could be used to produce more effective results for the company. A report reveals that paperless record management can cut the file processing time by approx. 4 days. As the documents get securely stored in the cloud software, it becomes easier for employees to simply browse through those folders saved electronically, and with the click of a button, there you go!

Time is a precious commodity, so spend it wisely on those strategically important tasks which could fuel the organizational growth. Remember, time is money!

Save Resources

Employees are the biggest asset and resource for any organization. A great team alone can push the growth of the company beyond boundaries.

A recent study highlights that work overload brings down employee productivity by 68%. The reason for this is stated by the employees themselves – lack of time to perform newer tasks. Dealing with immense documentation in a manual way, thus, not only consumes valuable hours of the staff, but also limits their productivity and growth, and in turn, the growth of the organization at large.

With an advanced document management system in place, employees could heave a sigh of relief, as they are quickly able to store and retrieve all information from the cloud. The faster all these processes culminate, the more efficient the employees become!

Therefore, save paper, save time, and utilize your resources well with the use of a right document management system. We bet your organization would enjoy an umpteen number of benefits!

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eSignature
 • November 18th, 2025

Digital Documentation “has saved millions” for these organizations, why not you?

Time is money, and money saved is money earned! Well, we all agree with this, and so do those zillions of businesses spread across the globe, who have successfully switched from manual, paper-based processes to digital documentation, and have consequently experienced tremendous cost savings. Yes, the use of document management systems has worked wonders for an umpteen number of organizations, who are now efficiently able to handle their documentation needs and are successfully moving on the path of advancement.

Industries which experienced cost-savings

Banks, for example, are known to all for conducting a gigantic volume of transactions on a daily basis, which means gallons of information to be stored almost each day. Maintaining all these records physically could turn into a nightmare, considering the humongous costs of storage, employee hours, etc. Thus, a large number of these financial institutions have already adopted digital technology to deal with their document workflows, thus saving huge sums along with achieving a sharp trigger in their efficiency. An analysis at a large retail bank has shown that reducing paper usage had brought down their operating expenses by approx. 25% (a reduction of between 60% and 70% of records management associated costs).

A sneak peek into these costs…

Cost of Paper

According to the U.S. Environmental Protection Agency (EPA), the average office worker in the U.S. uses 10,000 sheets of copy paper each year. This amounts to 4 million tons of print paper used in a year by a single employee. Calculate this cost for the entire company, and you would end up feeling terrible for this unnecessary resource wastage. Another report reveals that for an average business, document volume doubles every three years, which means an annual paper increase of 22%. Thus, these burgeoning costs can be effectively controlled using a document management system.

Printing Costs

Secondly, the excessive printing costs are saved. According to Gartner, companies spend between 1 to 3% of their revenue on office printing. Imagine if multiple copies of any important document are to be made, the printing needs to be done multiple times by employees, wasting their hours and the printing costs. With digital documentation, a master copy of the electronic document can simply b created, which could then be stored electronically, to be accessed by all in the team.

Storage costs and costs of retrieving documents

If the documents are saved electronically, why need that extra space to store them physically. Thus, the huge storage costs can be avoided. Also, employees spend a lot of their hours simply to manage this physical storage or to retrieve any particular document. Study reveals that an average worker in the UK spends 30-40% of their time searching through physical and electronic documents for the required information. According to another report, this wasted time associated with handling paper leads to a productivity loss of 21.3%. Thus, digital documentation saves both, time and money in this case. And not to forget, time is money!

Errors in documentation

It is a well-established fact that the manual documentation method is more prone to errors. However, with the digitized document solutions in place, this possibility gets ruled out. Again, a recent study has highlighted that organizations with robust document management systems in place have 30% lesser errors, contributing to 10% reduction in overall operational expense for document processing.

Security costs

In case those extremely critical company documents get lost or stolen, it could turn into a disastrous situation. According to a study, more than 70 per cent of businesses would fail in case of such a loss. All these inhibitions are put to rest with the digitized version of documentation, turning out to be a key cost-advantage for companies.

Cost of consent collection

Electronic signatures, which speed up the approval and consent obtaining process in organisations, also take care of a large part of their costs. Imagine if there are bundles of important documents waiting to be signed manually by employees located in different cities, the amount of time and money it would consume could be enormous. Preparing multiple copies of documents, arranging for approvals from different directions, the high cost of paper, shipping, etc could burn a big hole in the pockets and come in the way of your profitability.

Take the road to a full-proof digital future

Well, if your company is still running on those tedious, paper-based processes, then it’s time for you to embark on the digital transformation journey right away. According to a report, about 80 per cent businesses have expressed their willingness to cut down on their paper usage. Getting hold of the right technology could lead you forward.

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eSignature
 • November 18th, 2025

Digital Documentation – A Surefire method for Indian Organizations to avoid tedious paperwork

Organizations and businesses in India are rapidly advancing, innovating every now and then and making good use of technology to streamline their operations. Documentation and paperwork have always consumed enormous time and energies of these businesses, curbing their speed and efficiency, and therefore limiting their growth prospects. Each day, heaps of important documents are created and processed, which further need to be duly stored or recorded for future use. According to a recent PricewaterhouseCoopers (PwC) study, workers spend an average of 40% of their time managing non-critical business documents. Thus, managing these documents physically is a difficult and costly affair for businesses, due to a multitude of reasons.

Shortcomings of Manual, Paper-based Processes

Firstly, it requires additional storage space to house these huge stacks of documents, which appears to be a sheer wastage of office space. Secondly, the costs of printing, scanning or faxing these documents are fairly high and are completely undesirable. Using large quantities of paper in itself is a huge cost for organizations. Moreover, the trouble of stifling through piles of files to get hold of the right documents takes a toll on employees. Also, the high risk of losing important information and data cannot be ignored, which could have serious implications for the organization.

Technology – The Perfect Solution!

Due to the above stated reasons and many more, the forward-looking enterprises of today are on the lookout for smart digital alternatives which could take over the stress of managing these important information records. A digital, paper-free environment is the need of the hour, where automation comes to the fore, putting these tedious paper-based processes to rest. The human workforce could be freed to perform other vital, productive organisational roles, broadening the vision of the company and pushing its growth to the next level. As per reports, 46% of workers spend more than 11 hours per week dealing with document management issues. Calculating this time in months or years, it turns out that the manual way of documentation poses a sever risk to the productivity of the organization at large.

Go Digital! Go Paperless! – The Many Advantages

With a right document management system in place, all the company’s data gets neatly stored and saved in the cloud, avoiding the need of building any office clutter.

All files can be easily managed from a single digital platform, and could be retrieved by any authorized employee, even remotely. Documents can be easily viewed or edited, even by employees situated in different cities or countries. Simply put, there is no need to manually prepare, print, fax or file documents, and then dig into those bundles of papers to locate the required file. According to reports, businesses spend 19.8% of their time in locating the right documents to perform their tasks effectively. Almost a day in a week! And this is quite a lot of time wasted!

Besides streamlining processes and reducing costs, such systems rule out all possibilities of errors, as the software is designed to give out only accurate results. The data organized is quick to interpret, offering greater business insights which leads to better decision making. The performance of the business eventually improves and the future growth possibilities expand, contributing to a stronger bottom line.

Another critical part in any business environment involves chasing approvals from multiple stakeholders, by exchanging umpteen rounds of communication and documentation. This elaborate back-and-forth process of taking consent from different

parties eats away a lot of human hours, or sometimes weeks, thereby delaying closure of various activities. Again, the new-age document control solutions comes as a rescue, as they are in-built with the most up-to-date e-signature technology, which facilitates automatic collection of signatures or approvals from all the parties on the go. This results in a speedy completion of all assigned projects.

Also, compliance with the increasing regulations becomes simple, with robust audit trails being in place. In case a business is required to furnish any data (client, accounting or workforce data) as evidence in times of any company dispute, this data can be quickly and conveniently presented to the legal authorities to settle the affairs.

Lastly, as the use and consumption of paper for business purposes slashes, organizations take an unconscious step to save and promote the environment. Being an eco-friendly brand puts another feather in their cap. Thus, automated workflows create a win-win situation for all – promoting the growth of people, businesses and the environment which we live in.

Choose the Right Document Management System for your Business!

Having said this, there are a variety of document management systems available in the industry, which differs in size, technology and offerings, and are suitable of catering diverse business environments. Depending upon the nature, size and scalability of the enterprise, one must opt for the right solution, which could help your business move ahead in the digital age.

Well, the transformation is happening and is real! Indian organizations are readily welcoming these leading solutions owing to a plethora of benefits that they offer. However, there is still a long way to go. The future is definitely paperless, the future is certainly digital! Get ready to embrace the new technology.

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Human Resource
 • November 18th, 2025

Digitizing Onboarding experience for HR professionals and New Hires

Attracting and retaining top talent is the most challenging task these days.

According to the U.S. Bureau of Labor Statistics, today, there are fewer unemployed Americans (6.2 million) than there are available jobs (7.6 million). To attract top talent, companies need modern, sophisticated—and digital— recruiting and onboarding processes.

And if you’ve worked in a Human Resources department, you would have had the experience of sending documents to employees for signing and having to chase them to sign it at least once. From sending out the initial offer letter to completing the onboarding paperwork, there are many opportunities to digitize and automate your hiring processes, saving time and cost, reducing errors, and improving the employee experience.

HR staff slogs through hours of paperwork and digital tools to prepare, sign, and manage other key tasks—such as new hire paperwork, candidate NDAs, offer letters, communicating company policies, providing training, etc. HR departments are always looking to facilitate a paperless system; streamlining operations to improve productivity. Recently, e-signatures have become popular among significant organizations for the better functioning of the departments. Implementation of electronic signatures dramatically reduces the amount of time required; allowing businesses to operate more efficiently than before.

Electronic Signatures are becoming an essential component of the functioning of the human resource department because they allow employees to sign the onboarding documents in a matter of minutes.

According to research by AIIM, using electronic signatures for business has one of the shortest payback times of any technological investments. In their survey, “81% of digital signature users saw a payback within 12 months, and 25% saw ROI in three months or less.”

The more your organization goes paperless, the higher and faster the ROI.

Onboarding is a great place to start.

It is tiring to start a new job with cumbersome paperwork. MSB helps HR teams provide a great onboarding experience while alleviating the need for follow-up and rework. MSB allows HR departments to speed up hiring and employee onboarding while eliminating repetitive and time-consuming tasks.

Using electronic signatures has become essential in Human Resources for improving the department’s overall productivity while gaining a competitive edge in the market. The higher the volume of paperwork, the more significant the advantages of using electronic signatures. Having everything in a digital format helps the HR department documentation process to the next level, saving all the time and cost it would have taken.

Human Resources departments need to adapt to the means businesses are transforming digitally. Electronic signatures should be incorporated into all HR departments because of the real benefits they bring to the company as a whole. Your HR department can and should be a strategic differentiator that contributes to your business’s productivity and growth. Now! Employers can handle onboarding virtually.

Contact us today to learn more and to schedule a demo with one of our solution experts.

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Related Case Study

Healthcare
 • March 23rd, 2026

Digital Patient Onboarding & Consent Forms with eSignatures in 2026

In 2026, healthcare organizations are prioritizing digital-first experiences. Patients expect speed, convenience, and transparency, while administrators need efficient workflows.

MSB Docs is designed to meet both needs. It’s a HIPAA-compliant, 21 CFR Part 11-ready eSignature solution that simplifies patient onboarding, consent forms, discharge approvals, and insurance claims, so hospitals can focus on what really matters: patient care.

Key Takeaways

  • MSB Docs enables digital-first patient onboarding and consent workflows.
  • eSignatures reduce delays, errors, and administrative overhead.
  • Digital approvals accelerate treatment and discharge processes.
  • All documents are secure, audit-ready, and HIPAA & 21 CFR Part 11 compliant.
  • Patients enjoy faster, smoother experiences with less paperwork.
  • Staff productivity increases as automation frees time for care.
  • Hospitals benefit from faster insurance claims, cost savings, and operational efficiency.

Why Signatures Still Slow Healthcare

Even with advanced healthcare systems, hospitals still struggle with paper-based workflows, particularly in B2B healthcare setups where large patient volumes and multiple approvals are common.

Challenge Impact on B2B Healthcare
Multiple consent forms Delays treatment initiation and slows clinical workflows
Paper-based onboarding Frustrates patients and increases errors
Slow insurance claims Delays reimbursements and affects cash flow
Physical storage & retrieval Higher operational costs and risk of lost documents
Staff time spent chasing signatures Less focus on high-value patient care tasks

Every signature chase is a lost opportunity to deliver better healthcare experiences.

How eSignatures Transform Patient Onboarding & Consent

Digital signatures aren’t just convenient, they streamline the entire workflow for hospitals, clinics, and integrated healthcare providers.

1. Digital Patient Onboarding

Patients can fill out forms online or on a tablet, reducing wait times and minimizing manual errors.

2. Secure eConsent Forms

Consent forms are signed digitally with identity verification and encryption, ensuring security and compliance.

3. Real-Time Doctor Approvals

Doctors can review and approve forms remotely, accelerating treatment and discharge processes.

4. Faster Insurance Claim Processing

Digital signatures reduce errors, streamline approvals, and help expedite reimbursements, improving cash flow for hospitals.

5. Audit-Ready Storage & Compliance

All documents are stored securely with digital audit trails for HIPAA and 21 CFR Part 11 compliance, making audits simple and fast.

Benefits & Workflow Comparison: Physical vs. Digital eSignatures

Benefit Physical Workflow MSB Docs Digital Workflow
Document turnaround 2–5 days: Patients wait in lines, forms filled manually, multiple signatures required <1 day: Online form submission, Consent, instant verification
Consent Form Signing Manual, in-person signing; risk of missing signatures Digital, remote signing with identity verification and timestamped audit trails
Document Review & Approval Doctors/nurses review physical forms, often causing bottlenecks Review & approval on mobile/desktop, notifications for pending forms
Insurance & Billing Integration Paper claims delayed, errors in submission Automated claim submission, faster approvals, error reduction
Administrative Workload Filing, scanning, chasing signatures, storage management Forms auto-sorted, stored securely, audit-ready; staff focus on patient care
Patient Experience Frustration due to long waits, repeated paperwork Smooth onboarding, faster discharge, digital-first patient experience
Staff Productivity Limited: Manual processing reduces time for clinical work Workflow automation, faster approvals, more time for care
Compliance & Security Risk of lost forms, non-compliance issues Fully HIPAA & 21 CFR Part 11 compliant, encrypted storage, detailed audit trails
Operational Costs High: Printing, storage, courier, overtime for staff Reduced: Less paper, no physical storage, lower labor costs, faster turnaround

Step-by-Step Guide for eSigning Documents with MSB Docs

Digital signatures simplify patient onboarding and consent form workflows. Here’s how MSB Docs makes the process fast, secure, and compliant:

Step 1: Upload Patient Forms and Consent Documents

  • Digitally upload all registration forms, consent forms, treatment agreements, and insurance documents to MSB Docs dashboard.
  • Supports PDFs, Word documents, and hospital-approved templates.
  • No more printing, scanning, or manual filing, everything is ready for digital distribution.

Step 2: Share Securely with Patients or Staff for eSigning

  • Send documents to patients or internal staff via secure links or email.
  • Supports role-based access, so only authorized users can view and sign.
  • Reminder & notifications remind recipients to complete esignatures on time.

Step 3: Sign Remotely or On-Site with HIPAA-Compliant eSignatures

  • Patients or staff can sign remotely on mobile, tablet, or desktop.
  • Identity verification, encryption, and timestamped audit trails ensure compliance with HIPAA, IT Act, and 21 CFR Part 11.
  • Multiple signers, conditional approvals, and delegated signing options streamline multi-department workflows.

Step 4: Store Tamper-Proof, Audit-Ready Records

  • All signed documents are stored securely in encrypted, tamper-proof digital storage.
  • Detailed audit trails track every signature, time, and approval step.
  • Easily retrieve documents for audits, insurance claims, or legal compliance.

Conclusion

With MSB Docs eSignatures, hospitals and healthcare providers can digitize patient onboarding and consent workflows, reduce errors, save time, and ensure full regulatory compliance.

From uploading forms to secure sharing, remote signing, and audit-ready storage, MSB Docs makes the entire process seamless for patients, doctors, and administrative staff alike.

Take the leap toward digital-first healthcare in 2026: Start Free Trial Today to see how MSB Docs can digitize your patient onboarding and consent process making healthcare faster, safer, and more efficient for everyone.

Frequently Asked Questions (FAQs)

Digital patient onboarding is the process of collecting patient information, consent forms, and medical documents electronically using secure platforms. It eliminates paperwork, reduces errors, and speeds up patient registration and treatment workflows.

eSignatures allow patients to sign consent forms digitally from any device. This reduces delays, ensures accuracy, and enables faster approvals from doctors and staff, improving overall care delivery.

Yes, eSignatures are legally valid when implemented using compliant platforms. Solutions like MSB Docs adhere to regulations such as HIPAA, 21 CFR Part 11, and the IT Act (India), ensuring secure and legally binding digital signatures.

MSB Docs uses encryption, secure access controls, audit trails, and identity verification to protect sensitive patient data. This ensures compliance with HIPAA requirements for data privacy and security.

eSignatures automate document workflows, eliminate printing and scanning, and reduce manual follow-ups. This allows hospital staff to focus more on patient care rather than administrative tasks.